E-mail Archiving
The Issues
E-mails have now become a dominant method of business communication, but the way they are managed is often overlooked by organisations. Their growing volume imposes a strain on mail server storage – but messages must nevertheless be kept, just like any other company record.The Solution
e-MARC sends a copy of each E-mail to a repository or archive at the point of sending/receiving. This is always available, so that administrators can routinely clear down the mail server – safe in the knowledge that users can access their messages from the repository.
What is an E-mail archive
It is an automatic means of recording the details and content of every E-mail sent or received by an organisation in a tamper proof and auditable manner.An appropriate E-mail archive should enable you to ensure compliance with government guidelines and internationally published codes of good practice.
The E-mail archiving mechanism should also help manage the problem of increasing E-mail storage requirements and provide a means of searching and retrieving archived E-mail.
Who needs E-mail archiving
Any organisation that:
- Regularly exchanges contractual or sensitive documentation.
- Could be the subject of Subject Access Requests.
- Is required to maintain records and data over a number of years.
- Needs to maintain a reliable record of communication in case of future litigation.
- Has large message stores which are difficult and time consuming to backup.
- Has users constantly exceeding E-mail storage quotas.
- Almost any organisation would benefit from the deployment of an E-mail archive.
However it is particularly applicable to organisations in the following market sectors:
- Finance
- Construction
- Police
- Health
- Government
- Local Government
- Legal
- Defence companies